Are you looking for a way to increase productivity and create positive habits? As a Business Owner in Silicon Valley, I strive to find new and better ways of executing my work. Efficiency and results are the hallmark of an excellent Recruiter. Thus, I try to explore new ways to up my game all the time. Thus, this was a GREAT marketing email sent to me by Nick Loper at VirtualAssistantAssistant and I thought I would pass these productivity tips along.
Most of these are free or have a free version.
Note: Some of these are PC-only, but most will have a Mac version or Mac equivalent.
- LastPass – Free browser extension that securely saves your login information for websites, AND lets you share it with your virtual staff without showing them the actual password.
- Text Expander – Create your own keyboard shortcuts that expand into commonly used sentences of paragraphs. You’ll feel like a total productivity ninja when you write 90% of an email with a few keystrokes!
There are several different options for this, including system-wide PhraseExpress. I use a Chrome browser extension called Auto Text Expander.
- ClipX – A newcomer to my arsenal, this is a clipboard manager that stores the last 25 things I’ve copied and lets me paste whichever one I want.
- ScheduleOnce – Eliminates the 5 email back-and-forth that it often takes to set up a simple phone meeting.
- Streak – Gmail CRM extension that allows you track prospects in your sales pipeline, schedule messages to send later, and build templates for commonly used emails.
- Nudgemail – Another email tool where you can bcc “firstname.lastname@example.org” (or any time combination) to get reminded about a certain message later. It helps me work toward inbox zero and make me look like a genius when I “remember” to follow up with people months down the road.
- IFTTT – “If this, then that” is a cool tool for automation I know I’m just barely scratching the surface of. One of the “recipes” I use to automatically add new blog posts to my Buffer stream for social sharing.
- Fancy Hands – US-based task assistance service. These guys proofread articles, check-in for flights, and as you may have seen, even respond to Virtual Assistant Assistant surveys on my behalf.
- LeadPages – This is paid software but it saves a ton of time in creating email capture forms and landing pages that have already been optimized for conversions.
- Screencast-o-Matic / Jing – Free screen capture software to quickly give video training to a virtual assistant, explain to tech support what’s going wrong on your end, or offer up suggestions to a client on how they could improve their website.
- Awesome Screenshot – Free Chrome extension to quickly capture, mark-up, and share screenshot images.
- Treadmill Desk – I start every morning on my treadmill desk and like to get a few miles in before breakfast. I find it helps get the blood pumping and build some early physical and mental momentum into my day.
If you’re curious, I actually wrote a book on the subject a while ago.
- Podcasts – When I’m driving, at the gym, or walking the dog, I’m usually listening to podcasts. It’s a super-easy and free way to invest in my entrepreneurial education.
- Toggl – Free time-tracking tool keep you on task.
- Good ol’ Pen and Paper – Like I said before, I’m all about my to-do lists, and for me, those still live in analog form in pen and paper on my desk.
Although low-tech, #15, my old stand by still can’t be beat. Sometimes you need quiet and to put your thoughts to paper. What do you think? Any to add to my list?
If you need help with recruiting top talent or with expanding your contingent workforce, give us a call at (650)752-6193. Menlo Partners Staffing, general & administrative recruiting experts for small to mid-size employers in Silicon Valley.