California’s Healthy Workplaces, Healthy Families Act of 2014 implements paid sick leave for the vast majority of California employees in both public and private sectors. It affects companies and organizations of all sizes. On July 1, 2015, the law will take effect and covered employees will begin to receive paid sick leave, if they are not doing so already. Here are some basic facts about the new law.
Who Is Covered
The law covers most employees, including temporary employees and part-time workers, who work more than 30 days a year in California. Notable exceptions include flight deck and cabin crew members who receive paid time off, as well as many employees covered under collective bargaining agreements.
How Much Sick Leave Will Employees Receive?
Employers may choose to issue sick leave on a lump sum basis or via an accrual method; in either case, the minimum annual amount is 24 hours, equivalent to three eight-hour days.
Payment Rate and Accrual Tracking
Hourly workers will be paid their normal hourly rate; workers paid commission will receive a rate corresponding to their compensation divided by hours worked over the past 90 days. Companies issuing sick leave on an accrual basis are required to provide accrual information on pay stubs.
How Can Sick Leave Be Used?
Paid sick leave can be used for medical care (either preventive or for treatment of an existing condition) for the covered employee or a family member. Victims of stalking, sexual assault and domestic violence may also use sick leave for treatment and counseling.
What About San Francisco’s Sick Leave Ordinance?
Companies with workers in San Francisco will be affected by both laws. SFGate.com has a comprehensive Q & A and addresses the relationship between the city and state regulations.
Where Can I Get More Information?
Additional information from an employer perspective can be found at the Society for Human Resource Management website. Prominent Silicon Valley law firm Cooley LLP has also published a detailed Client Alert.
Menlo Partners is an advocate for employee health and wellness and we enthusiastically support this new law. If you need help with recruiting top talent or with expanding your contingent workforce, give us a call at (650)752-6193. Menlo Partners Staffing, general & administrative recruiting experts for small to mid-size employers in Silicon Valley.